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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2902
Database ID: 1102
Record Series Title: RADIOACTIVE MATERIAL LICENSE
Record Series Abstract: Licensing for radioactive source or by product material fo medical use. APPLICATION FOR SOURCE MATERIAL (CN-0713), GENERAL LICENSE FOR IN VITRO TESTING WITH RADIOACTIVE MATERIAL (CN-0714), APPLICATION FOR RADIOACTIVE MATERIAL LICENSE-HUMAN MEDICAL USE(CN-0715), APPLICATION FOR RADIOACTIVE MATERIAL LICENSE (CN-0716) ETC.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: At closure of the license
Total Retention: 50 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Microfilm and scan records after closure of the license, destroy paper upon verification of the microfilm and electronic data. Transfer original microfilm to the SRC for 50 years and maintain duplicate microfilm managed documents in Central Office for 50 years, then destroy. An electronic copy will be held in agency for reference and destroyed after fifty years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1102
Record Location: 312 Rosa L. Parks Blvd. 15th floor and 3rd floor and Environmental Field Offices across the state.
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 1965 - present
Annual Accumulation: 2 cu. ft., 3 rolls of microfilm, will begin electronic Feb. 2016
Current Volume: 238 cu. ft.and 11 rolls of microfilm, will begin electronic Feb. 2016
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 3040
Past Year: 20
2 - 5 Years: 20
Over 5 Years: 20
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Department of Energy
Essential Record: Yes - Original
Essential Record Stored: 312 Rosa L. Parks Ave Nashville, TN 37243
Essential Record Media Type: Microfilm
Confidential: Yes
Confidential Legal Citation: TCA 11-1-102(C-1)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 50 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 11-1-102(C-1)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Debra Shults
Allotment Code: 327.32
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-24-2015 No recommended changes. Agency will begin scanning February 2016. Records Management will update once agency provides information.
Tennessee State Libary and Archives: 09-24-2015 No recommended changes.
Comptroller Audit Review: 2015-09-24 We have reviewed RDA 2902 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-24-2015 Thank you
RMD Director Recomendations: 02-01-2016 RDA 2902 is a request to revise an RDA. The Abstract, Cut Off, and Disposition have been updated. The retention period will remain fifty years. The format will change to paper/film/electronic as the agency is converting to an electronic methodology. The agency will begin scanning in February 2016 and provide Records Management the Electronic Inventory information to update the worksheet. Agency will maintain the electronic records as per the Electronic Records Policy for electronic records with a retention over ten years. Recommend approval of request to revise RDA 2902.
Signed Form Received: 2015-09-29
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 2902.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1102 2902 2016-02-25 Approved
2302 2902 2017-09-07 Approved