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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2901
Database ID: 1101
Record Series Title: Radiation Incident Response, Complaints, and Allegations
Record Series Abstract: Letters, reports, surveys, notes, radiation surveys, legal documentation, newspaper clippings,interviews, 257 worksheet, and memos.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: At the closing of an incident
Total Retention: 40 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the closing of an incident. Paper records are converted to electronic. Destroy paper upon verification of electronic data. Maintain in agency for 40 years electronically, then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1101
Record Location: 3rd floor and 15th Floor TN Tower
File Arrangement: Incident number
Media Format Generated: Both
Media Format Stored: Electronic: Other
Date Range: 1984-present
Annual Accumulation: 4 cubic feet, 50MB
Current Volume: 20 cubic feet, 300MB
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 60
Past Year: 100
2 - 5 Years: 100
Over 5 Years: 20
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: US Nuclear Regulatory Commission
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: Electronic
Agency Retention: 40 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 11-1-102, 0400-20-10-.26
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner.
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: TN Tower, 10th Floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr
Director: Debra Shults
Allotment Code: 327.32
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 07-16-2015 No recommended changes
Tennessee State Libary and Archives: 07-16-2015 No recommended changes.
Comptroller Audit Review: 2015-07-20 We have reviewed RDA 2901 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 07-30-2015 Thank you
RMD Director Recomendations: 09-16-2015 RDA 2901 is a request to revise an RDA. The retention period will remain forty years and the format will change to paper/electronic. Recommend approval of request to revise RDA 2901.
Signed Form Received: 2015-08-04
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2901.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1101 2901 2015-10-13 Approved