| Worksheet ID: |
1100 |
| Record Location: |
15th Floor, Wm. R. Snodgrass TN Tower 312 Rosa L. Parks Avenue, |
| File Arrangement: |
Alphabetical |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic/Film |
| Date Range: |
1950-present |
| Annual Accumulation: |
less than a cubic foot, plan to begin electronic and microfilm imaging Jan. 2016 |
| Current Volume: |
1 cubic foot, plan to begin electronic and microfilm imaging Jan. 2016 |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
1 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Health Insurance Portability and Accountability Act |
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 11-1-102 (C-1) |
| Media Recommendation: |
Microfilm |
| Media Recommendation Other: |
|
| Agency Retention: |
|
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
0400-20-05-.135 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
OIR Oracle Network Attached Storage system: ag0319006uf012 |
| IT-ABC Number: |
|
| Hardware Description: |
Sun Storage 7410 NAS |
| Software Description: |
2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software |
| System Location: |
901 5th Ave. N., Nashville TN 37243 |
| Backup Procedures: |
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years |
| Disaster Recovery: |
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources. |
| Data Migration Description: |
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources. |
| Metadata Description: |
Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner. |
