Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2898
Database ID: 1098
Record Series Title: COURT PUBLIC SERVICE RECORDS
Record Series Abstract: Certificate of completion, waiver of liability, community service agreement, timesheets, and community service log. These files are documents that pertain to person(s) on probation and parole within the State of Tennessee.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH COMPLETION OF WORK
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH COMPLETION OF WORK THEN, MAINTAIN IN AGENCY 5 YEARS; THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1098
Record Location: Tennessee State Parks
File Arrangement: By year
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2010-Present
Annual Accumulation: Less than a cubic
Current Volume: 2 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 7
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave
Address 2: 10th floor, William Snodgrass Building
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Mike Roberson
Allotment Code: 327.12
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-24-2015 No recommended changes.
Tennessee State Libary and Archives: 09-24-2015 No recommended changes.
Comptroller Audit Review: 2015-09-24 We have reviewed RDA 2898 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-25-2015 Thank you
RMD Director Recomendations: 02-01-2016 RDA 2898 is a request to revise an RDA. The Abstract and Disposition have been updated. The retention period will increase from two years to five years and the format will remain paper. Recommend approval of request to revise RDA 2898.
Signed Form Received: 2015-09-29
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 2898.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1098 2898 2016-02-25 Approved