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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2896
Database ID: 1096
Record Series Title: VARIANCE RECORDS
Record Series Abstract: DOCUMENTATION ON INDIVIDUALS WHO ARE DENIED A PERMIT BUT REQUEST AN EXCEPTION. INCLUDED ARE: GENERAL CORRESPONDENCE, FIELD/ACTIVITY REPORTS, CERTIFIED RECEIPT CARDS, LAB REPORTS AND APPLICATION FOR GROUND WATER PROTECTION SERVICES (CN-0971).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH APPEAL
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off at the end of each appeal. The files will then be microfilmed. Paper will be stored in agency permanently for reference. Original microfilm will be transferred to the state records center permanently. A duplicate copy of microfilm will be stored in agency permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1096
Record Location: 11th Floor, Wm. R. Snodgrass TN Tower
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper/Film
Date Range: 2013-current
Annual Accumulation: 2 cubic ft, will begin microfilm in Feb. 2016
Current Volume: 6 cubic feet,will begin microfilm in Feb. 2016
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 15
Past Year: 50
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation: TCA 68-221-410 TCA 4-5-319
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave.
Address 2: TN Tower, 10th floor
City: nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Benton Calabreese
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-01-2015 No recommended changes
Tennessee State Libary and Archives: 10-01-2015 No recommended changes.
Comptroller Audit Review: 2015-10-01 We have reviewed RDA 2896 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-06-2015 Thank you
RMD Director Recomendations: 02-01-2016 RDA 2896 is a request to revise an RDA. The retention period will remain permanent and the format will remain paper/film. The Disposition and worksheet have been updated. Recommend approval of request to revise RDA 2896.
Signed Form Received: 2015-10-14
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 2896.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1096 2896 2016-02-25 Approved