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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2888
Database ID: 1088
Record Series Title: FOOD SERVICE PROGRAM FILES
Record Series Abstract: FOOD SERVICES PROGRAM INFORMATION SUCH AS MINIMUM DIETARY REQUIREMENTS, FISCAL EXPENDITURES, NUMBER OF MEALS SERVED, ETC., FOR AGENCY RESIDENTIAL TREATMENT FACILITIES.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO CUT OFF AT THE END OF EACH FISCAL YEAR THEN, MAINTAIN IN AGENCY 5 YEARS; THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1088
Record Location: UBS Tower, 10th Floor 315 Deadrick Street Nashville, TN 37243
File Arrangement: Folders labeled by Month with all three facilities
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2011-present
Annual Accumulation: 1.5cuft
Current Volume: 7cuft of paper
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 12
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Education and Health/ Human Services
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: 7 CFR 210, DCS Policy 22.1
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Charles William Brown
Job Title: ISM-1 Records Manager
Address 1: 500 James Robertson Parkway
Address 2: 2nd Floor
City: Nashville
Zip: 37243
Phone: 615-833-8917
Email: chuck.brown@tn.gov
Agency: Dept. of Children's Services
Agency Head: Commissioner Bonnie Hommrich
Director: Shayna Smith
Allotment Code: 359.10
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-10-2016 Please increase retention to 5 years. Please provide Federal agency that audits records.
Tennessee State Libary and Archives: 03-10-2016 TSLA concurs in RMD comments.
Comptroller Audit Review: 2016-03-10 Audit concurs with RMD comments.
Agency: 03-16-2016 Agency agrees with retention time of 5yrs
RMD Director Recomendations: 04-15-2016 RDA 2888 is a request to revise an RDA. The retention period will increase from four years to five years. The format will remain paper. Recommend approval of request to revise RDA 2888.
Signed Form Received: 2016-03-24
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2888
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1088 2888 2016-06-22 Approved