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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2884
Database ID: 1085
Record Series Title: Local jail technical assistance files
Record Series Abstract: Blueprints, architectural drawings, and plans reviewed for construction or renovation.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the end of each calendar year, maintain in agency 5 years, then destroyed by state approved methods. This records series consists of copies sent to the State by counties that hold the original record.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1085
Record Location: 500 JAMES ROBERTSON PARKWAY DAVY CROCKETT TOWER NASHVILLE, TN 37243
File Arrangement: ALPHA
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2006-Present
Annual Accumulation: 1.5 cubic feet (these are large paper rolls stored in a drawer)
Current Volume: 14 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 5
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored: N/A
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: TCA 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: N/A
Agency Retention - Years Inactive: 5 YEARS
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: N/A
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Erica Smith
Job Title: Records Officer
Address 1: 500 James Robertson Parkway
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8397
Email: erica.smith@tn.gov
Agency: TN Corrections Institute
Agency Head: Julie Mix McPeak
Director: Joanne Pogue
Allotment Code: 33522
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-26-2016 No recommended changes.
Tennessee State Libary and Archives: 05-27-2016 No recommended changes.
Comptroller Audit Review: 2016-05-26 We have reviewed RDA 2884 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-31-2016 Thank you.
RMD Director Recomendations: 06-02-2016 RDA 2884 is a request to revise an RDA. The retention period will remain five years and the format change to paper/electronic. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2884.
Signed Form Received: 2016-06-02
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2884
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1085 2884 2016-06-22 Approved