| Worksheet ID: |
1080 |
| Record Location: |
RECORDS ARE LOCATED IN TWO FACILITES: WILDER YDC IN SUMMERVILLE,TN & GATEWAY TO INDEPENDANCE LOCATED IN NASHVILLE, TN. THESE ARE THE ONLY TWO CLINICS IN DCS THAT PRODUCE THESE MEDICAL RECORDS |
| File Arrangement: |
Alphabetical Last Name, First Name |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper: Sheet |
| Date Range: |
2003 TO CURRENT |
| Annual Accumulation: |
5.5 cubic feet |
| Current Volume: |
78 cubic feet |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
12 |
| Past Year: |
8 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
DATA MAY BE SHARED WITH US FEDERAL GOVERNMENT DEPARTMENT OF JUSTICE |
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 37-2-408, TCA 37-1-612 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10YR |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
1YR |
| Records Center Retention Period: |
9YR |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 37-2-408, TCA 37-1-612, COA RPM 6.02, PREA 28 C.F.R. PART 115 (21,72,81,82,86,87,88,89,401 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
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| IT-ABC Number: |
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| Hardware Description: |
|
| Software Description: |
|
| System Location: |
|
| Backup Procedures: |
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| Disaster Recovery: |
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| Data Migration Description: |
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| Metadata Description: |
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