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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2853
Database ID: 1060
Record Series Title: Water Systems Operations Files
Record Series Abstract: Comprehensive Monthly Operation Report (CN-0706), Monthly Operation Report (CN-0707), Monthly Operation Report Non-Community Systems (CN-1199), Water Withdrawal Registration (CN-1226), Monthly Distribution Fluoride Sampling Summary (CN-1258), CCR Certification for Community Water Systems with populations of <500 (CN-1331), CCR Certification for Community Water Systems with populations of 500-999 (CN-1332), CCR Certification for Community Water Systems with populations of >500 (CN-1333), Water Pump-age Data Report (CN-1119), Water Correspondence, analytical results, notices of violation, notices of non-compliance, cross connection, and plans review , Emergency Operation Plans, bacteriological monitoring plans, plans for operation and maintenance, Plans Review Fee Worksheet (CN-1325), Plans Review approval letters and correspondence.Records of public water systems use of water withdrawal.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 12 Years 0 Months
Retention End Action: Destroy
Disposition Notes: MAINTAIN IN AGENCY 5 YEARS THEN TRANSFER TO STATE RECORD CENTER FOR 7 YEARS AND THEN DESTROY.ENVIRONMENTAL FIELD OFFICES WILL MAINTAIN A COPY FOR 5 YEARS THEN DESTROY BY STATE APPROVED METHOD.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1060
Record Location: 11th Floor, Wm. R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue, NASHVILLE, TN 37243
File Arrangement: NUMERIC
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2008 - CURRENT
Annual Accumulation: 16 CU. FT
Current Volume: 132 CU. FT
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 5
Past Year: 5
2 - 5 Years: 3
Over 5 Years: 4
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 YEARS
Agency Retention - Years Active:
Agency Retention - Years Inactive: 5 years
Records Center Retention Period: 7 YEARS
Final Disposition after Retention Expires: Destroy
Legal Citation: 40 CFR 142.14 (9)(D)(c)MANDATE TO RETAIN RECORDS FOR 12 YEARS AS FORM OF ADMISSIBLE EVIDENCE IN STATE ENFORCEMENT PROCEEDINGS.
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: TDEC Records Officer
Address 1: 10th Floor, Wm. R. Snodgrass, TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 6157418894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Tisha Calabrese
Allotment Code: 327.39
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-24-2014 No recommended changes.
Tennessee State Libary and Archives: 05-12-2014 No recommended changes.
Comptroller Audit Review: 2014-06-11 We have reviewed RDA 2853 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-24-2014 Thank you
RMD Director Recomendations: 08-11-2014 RDA 2853 is a request to revise an RDA. The retention period will remain twelve years and the format paper. The series title and abstract have been updated to reflect record series content. Recommend approval of RDA 2853.
Signed Form Received: 2014-07-02
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 2853
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1060 2853 2014-09-10 Approved
2233 2853 2017-03-28 Approved
2409 2853 2019-05-22 Approved