| Worksheet ID: |
1058 |
| Record Location: |
On server in TEMA offices at the Department of Military, 3041 Sidco Dr. |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1978 - current |
| Annual Accumulation: |
5 cu. ft.
7GB |
| Current Volume: |
5 cu. ft.
7GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
On site in TEMA offices at the Department of Military, 3041 Sidco Dr. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
10-7-504 (3) |
| Media Recommendation: |
Other |
| Media Recommendation Other: |
Current format |
| Agency Retention: |
0 |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Migrate to Electronic Data |
| Legal Citation: |
10-7-504 (3) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Training Management System- TMS; TEMA Servers |
| IT-ABC Number: |
N/A |
| Hardware Description: |
TMS is backed up twice daily (1200 and 1900) to back up server. Training files are backed up to HP and Dell windows Servers and replicated offsite weekly. |
| Software Description: |
Microsoft Access 2003 and Microsoft SQL Sever 2005 |
| System Location: |
TEMA HQ- 3041 Sidco Dr. Nashville 37204 |
| Backup Procedures: |
TMS is backed up twice daily at 1200 and 1900 to back up serve; Training files nightly back up, data to local server location. Nightly replication of regional sever data to headquarters. Weekly Replication to headquarter storage server offsite; Software used Symantec Back up exec and Back up assistance. |
| Disaster Recovery: |
Restore the files from backup |
| Data Migration Description: |
Extract-Transform-Load |
| Metadata Description: |
Type: (most files are Excel or Word), size, author, date created, date modified |
