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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2840
Database ID: 1051
Record Series Title: Incident/Accident Investigation Reports For Non-Employees
Record Series Abstract: Incident/Accident Investigation Report of exposure to hazardous or infectious substances
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: At the date of the incident or accident
Total Retention: 30 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated electronic, sent for review and signed off for prevention trends, printed and put into file. The Files Are to be cut off at the date of the incident or accident, Maintain In Agency 30 Years; Then Destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1051
Record Location: 710 James Robertson Parkway
File Arrangement: alpha & numeric
Media Format Generated: Electronic
Media Format Stored: PAPER
Date Range: 1988 - Current
Annual Accumulation: 1 cu ft.
Current Volume: 30 cu ft.
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Workman's Comp and Occupational Safety and Health Administration
Essential Record: Yes - Original
Essential Record Stored: 710 James Robertson Parkway
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 63-2-101 & TCA 10-7-504
Media Recommendation: Current Format
Media Recommendation Other: 5
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Lois Holt-Cooper
Job Title: Department Records Officer
Address 1: 710 James Robertson Parkway
Address 2: 6th Floor; Andrew Johnson Tower
City: Nashville
Zip: 37243
Phone: 615-253-4084
Email: Lois.Holt-Cooper@tn.gov
Agency: Dept. of Health
Agency Head: COMMISSIONER JOHN J. DREYZEHNER MD, MPH, FACOEM
Director: Donna Hurst, MS, RN
Allotment Code: 343.50
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-14-2018 Please explain agency reasoning for not keeping these records under SW26 - Incident Reports. Update: Dept. of Health has a policy stating that this is to be kept with specific requirements. Policy has been uploaded under legal citation.
Tennessee State Libary and Archives: 06-14-2018 TSLA concurs in RMD comment.
Comptroller Audit Review: 2018-06-18 Audit concurs with RMD comments.
Agency: 08-22-2018 sent reason for retention to records mang.
RMD Director Recomendations: 10-02-2018 RDA 2840 is a request to revise an RDA. The retention period will remain thirty years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2840.
Signed Form Received: 2018-10-01
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2840.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1051 2840 2018-10-30 Approved