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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2837
Database ID: 1048
Record Series Title: BUILDING FINANCE COMMITTEE CERTIFICATES FILE
Record Series Abstract: SERIES INCLUDES APPLICATIONS, CORRESPONDENCE, MEETING DOCUMENTS AND CERTIFICATES ISSUED. CERTIFICATES OF PUBLIC PURPOSE AND NECESSITY ARE LEGAL DOCUMENTS INVOLVED IN GENERAL OBLIGATIONS BOND ISSUES AND CAPITAL OUTLAY NOTE ISSUES FOR INDUSTRIAL LAND AND BUILDING PROJECTS. THE G.O. BONDS SOMETIMES RUN TO THIRTY YEARS.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 30 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for 10 years then transfer to State Records Center and hold for 20 years, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1048
Record Location: Tennessee Tower, 1st Floor Nashville, TN
File Arrangement: other - chronological
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1984 - current
Annual Accumulation: 0.8 cu. ft.
Current Volume: 5.3 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 6
Past Year: 3
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: same as record location above
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 30 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 30
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Kathy Diane Jenkins
Job Title: Records Officer
Address 1: 312 Rosa L Parks Avenue
Address 2: 23rd Floor, Tennessee Tower
City: Nashville
Zip: TN
Phone: 615/532-1712
Email: kathy.jenkins@tn.gov
Agency: Dept. of Economic and Community Development
Agency Head: Bill Hagerty
Director: David Goodman
Allotment Code: 33001
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 07-30-2013 No recommended changes.
Tennessee State Libary and Archives: 08-01-2013 No recommended changes.
Comptroller Audit Review: 2013-08-21 We have reviewed RDA 2837 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-06-2013 No recommended changes
RMD Director Recomendations: 09-07-2013 I have reviewed RDA 2837 and recommend approval.
Signed Form Received: 2013-08-29
PRC Meeting Date: 10-04-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1048 2837 2013-10-04 Approved
1928 2837 2014-09-10 Approved with Changes
2033 2837 2015-06-23 Approved