| Worksheet ID: |
1017 |
| Record Location: |
County Health Departments |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2010 - Current |
| Annual Accumulation: |
Approximately 100,000 inspection forms. Converts to approximately 54 cubic feet - 41GB |
| Current Volume: |
162 cubic feet, 413 GB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
9 |
| Past Year: |
110 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Records will be retained at the county health department for 3 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
Records will be held at Richards and Richards storage facility for an additional 2 years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Filenet |
| IT-ABC Number: |
|
| Hardware Description: |
Dell Server 6850 |
| Software Description: |
Windows Server 20003 Filenet version 4.04 |
| System Location: |
OIR Data Center South |
| Backup Procedures: |
Standard file level backup services are offered with Symantec NetBackup. Every STS managed server performs a nightly incremental backup to a disk storage device and is replicated to the other datacenter upon completion. Incremental backups are performed every night of the week and are retained for 30 days at each site. On the last Friday of the calendar month, a full backup is taken of every server and that full backup image is kept on disk for 60 days at both data centers. The full backup image is also duplicated to tape for long term storage at Iron Mountain for 7 years. The standard backup window for both incremental and full server backups is between 6pm and 6am central time. |
| Disaster Recovery: |
Nightly by OIR |
| Data Migration Description: |
Java application which connects to Legacy system and converts information to the current enterprise offering. |
| Metadata Description: |
License number, license type, file number, batch number, DLN number, region number, entity number, application number |
