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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2410
Database ID: 853
Record Series Title: WATER SYSTEMS MICROBIOLOGICAL AND CHEMICAL MONITORING AND ANALYSIS
Record Series Abstract: Chemical Analysis Report - Inorganic (CN-0758), Chemical Analysis Report – Halo acetic Acids & Total Trihalomethanes (CN-0777), Chemical Analysis Reports – Secondary’s (CN-0778), Monthly Microbiological Monitoring Report (CN-0780), Chemical Analysis Report – Regulated Organic Chemicals (CN-0782), Bacteriological Analysis Detail (CN-0800), Chemical Analysis Report – Regulated Volatile Organic Chemicals (CN-0861), Chemical Analysis Report – Unregulated Organic Chemicals )CN-0862), Monthly Disinfection Summary for Filtration Systems (CN-985), Monthly Turbidity Summary for Filtration Systems (CN-0986), Lead and Copper Analysis Report (CN-0987), Chemical Analysis Report – Inorganic Chemicals – Nitrate & Nitrite (CN-1048), Chemical Analysis Report – Asbestos (CN-01049), Chemical Analysis Report – Gross Alpha (CN-1102) Chemical Analysis Report – Gross Beta (CN-1104), Individual Filter Turbidity Exceedance Report (CN-1196), Disinfection By Products Quarterly Report (CN-1197), Total Organic Carbon and Enhanced Coagulation Report (CN-1198) Interim Enhanced Surface Water Treatment Rule Filter Performance Test (CN-1200), Disinfectant Monitoring Report (CN-1201), Records monitoring chemical analysis for contamination in drinking water for public water systems.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 40 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR; THEN MAINTAIN IN AGENCY 5 YEARS; THEN TRANSFER TO PRINTING AND MEDIA SERVICES DIVISION, MICROFILM AND DESTROY PAPER AFTER VERIFICATION OF THE FILM. Maintain original microfilm at the State Records Center 40 years. Central office to maintain duplicate microfilm for 40 years. Environmental Field Office to maintain for 5 years and destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 853
Record Location: 11th Floor, Wm. R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue, Nashville, 37243
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER/FILM
Date Range: 2002 to present
Annual Accumulation: 8.0 cubic feet 1 roll of microfilm
Current Volume: 55 cubic feet 4 rolls of microfilm
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 5
Past Year: 5
2 - 5 Years: 3
Over 5 Years: 4
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 40 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 40 years, microfilm
Final Disposition after Retention Expires: Destroy
Legal Citation: 40 CFR SECTION 142.14(A) Records of decisions.... 40 years, and (C) Records of decisions....40 years
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Christi Poston
Job Title: TDEC Records Officer
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: (615) 532-8816
Email: Christi.A.Poston@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Dr. Sandra Dudley
Allotment Code: 327.39
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-24-2014 No recommended changes.
Tennessee State Libary and Archives: 05-12-2014 No recommended changes.
Comptroller Audit Review: 2014-05-28 We have reviewed RDA 2410 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-09-2014 Thank you
RMD Director Recomendations: 08-05-2014 RDA 2410 is a request to revise an RDA. The retention period will remain forty years and the format will remain paper or film. Recommend approval of RDA 2410.
Signed Form Received: 2014-06-16
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 2410
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
853 2410 2014-09-10 Approved
2374 2410 2019-05-22 Approved