| Worksheet ID: |
359 |
| Record Location: |
312 Rosa L. Parks Ave., Nashville, TN 37243: 6th Floor File Room (Microfilm) and 7th Floor Server Room (Electronic) |
| File Arrangement: |
Alphanumeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic/Film |
| Date Range: |
1875 to current |
| Annual Accumulation: |
100 gigabytes |
| Current Volume: |
455 gigabytes |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
700 |
| Past Year: |
10 |
| 2 - 5 Years: |
10 |
| Over 5 Years:
|
2 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Original record is returned to customer. Duplicate is retained by agency as TIFF image. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
In Perpetuity |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
Tennessee Code Annotated Title 48 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Business Entity and Annual Reports (TN Bear) |
| IT-ABC Number: |
N/A |
| Hardware Description: |
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server. |
| Software Description: |
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS |
| System Location: |
7th Floor, W R Snodgrass Tower, Secretary of State server room |
| Backup Procedures: |
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off to Iron Mountain Vault, Nashville, TN. |
| Disaster Recovery: |
Peak 10 Disaster Recovery (Hot) Site, Franklin, TN. |
| Data Migration Description: |
The secretary of state's office develops a three-year information systems plan each year. During the planning process, current software and hardware "end of life" plans are discussed. At that time, appropriate plans are made to either migrate to the new software and hardware version or to transition to a more modern software and hardware solution. |
| Metadata Description: |
File name, control number, date created. |
