| Worksheet ID: |
352 |
| Record Location: |
TSLA |
| File Arrangement: |
Chronological |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Paper/Electronic/Film |
| Date Range: |
1955 - current |
| Annual Accumulation: |
175GB |
| Current Volume: |
266 sq. ft. tape cabinets; 94.5 sq. ft. paper cabinets; 1.5TB digital files. |
| Record Value: |
Administrative, Historic, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
75 |
| Past Year: |
75 |
| 2 - 5 Years: |
75 |
| Over 5 Years:
|
75 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
TSLA |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent Retention |
| Agency Retention - Years Active: |
N/A |
| Agency Retention - Years Inactive: |
N/A |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
Public Chapter 1, 2006 Ex. Session, section 43a |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
IE1819008WN001 |
| IT-ABC Number: |
|
| Hardware Description: |
HP SAN/NAS, HP DL Servers (Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server) |
| Software Description: |
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server (Software name, file types, and description will variy according to individual RDA) |
| System Location: |
TN Tower, 7th Floor Server Room – Replicated to Secretary of State Disaster Recovery Site |
| Backup Procedures: |
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault |
| Disaster Recovery: |
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
Text metadata entered by recorder in DCR software links to audio with timestamp - includes bill number, name of speaker, and/or action occurring. Also exported as .txt file for archival preservation. |
