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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1663
Database ID: 347
Record Series Title: Water Pollution Control (WPC) Compliance Records
Record Series Abstract: EPA FORM 3320-1, PAPER REPORT SUBMITTAL FOR DISCHARGE MONITORING REPORTS (DMRS), (CN-0972) REPORT OF OPERATION OF WASTEWATER TREATMENT PLANTS, (CN-0910) MONTHLY OPERATION REPORT/SCHEDULE FOR ANALYSIS FOR ACTIVE PACKAGE TREATMENT PLANTS, REPORTS AND CORRESPONDENCE
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: the files are to be cut off After the deactivation of a permit
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off after the deactivation of a permit, maintain in agency 6 years; then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 347
Record Location: 312 Rosa L. Parks Blvd. 11th floor
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2009-Present
Annual Accumulation: 4 cubic feet
Current Volume: 10 cubic feet
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 5
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA)
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 6 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 69-3-101; CFR 40-3, 40-122
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Blvd
Address 2: 10th Floor TN Tower
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-18-2015 No recommended changes.
Tennessee State Libary and Archives: 06-18-2015 No recommended changes.
Comptroller Audit Review: 2015-06-18 We have reviewed RDA 1663 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-22-2015 Thank you.
RMD Director Recomendations: 09-16-2015 RDA 1663 is a request to revise an RDA. The retention period will remain six years and the format will remain paper. Recommend approval of request to revise RDA 1663.
Signed Form Received: 2015-07-10
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 1663
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
347 1663 2015-10-13 Approved
2492 1663 2019-05-22 Approved