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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1629
Database ID: 332
Record Series Title: Tennessee Fire Reporting System - Forms
Record Series Abstract: Tennessee Fire Incident Reporting System Service Casualty Report (IN-0144), Tennessee Fire Incident Reporting System Basic Fire Incident Report (IN-0142), and Tennessee Fire Incident Reporting System Civilian Casualty Report (IN-0193).
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Records are generated and maintained permanently in the National Fire Incident Reporting System (NFIRS).
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 332
Record Location: DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
File Arrangement: Numeric
Media Format Generated: Electronic
Media Format Stored: Electronic: Text
Date Range: 6/30/1987 - current
Annual Accumulation: .03 GB
Current Volume: 2 GB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 25
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: The Federal Emergency Management Agency, the Department of Human Services and the United States Fire Administration.
Essential Record: Yes - Original
Essential Record Stored: DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
Essential Record Media Type: Electronic
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: T.C.A.68-102-111(a)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: National Fire Incident Reporting System (NFIRS)
IT-ABC Number:
Hardware Description: Sun Microsystems Enterprise Server 4000
Software Description: Solaris 2.5.1 Unix Operating System
System Location: DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
Backup Procedures: All records are backed up according to DHS/FEMA/USFA guidelines.
Disaster Recovery: All back up procedures are performed according to DHS/FEMA/USFA guidelines.
Data Migration Description: If the need arises to migrate data, it will be migrated by FEMA.
Metadata Description: Name, date, file type and incident number.
Contact Information
Contact Name: Susan J. Page
Job Title: Records Officer
Address 1: 500 James Robertson Pwky.
Address 2: Davy Crockett Tower
City: Nashville
Zip: 37243
Phone: 615-253-8397
Email: Susan.J.Page@tn.gov
Agency: Dept. of Commerce and Insurance
Agency Head: Hodgen M. Mainda
Director: Greg Adams
Allotment Code: 33503
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-17-2019 No recommended changes.
Tennessee State Libary and Archives: 10-17-2019 No recommended changes.
Comptroller Audit Review: 2019-10-17 We have reviewed RDA 1629 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-18-2019 Agency concurs with recommended changes.
RMD Director Recomendations: 10-23-2019 RDA 1629 is a request to revise an RDA. The retention period will change from one year and destroy to Permanent. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1629.
Signed Form Received: 2019-10-22
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 1629.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
332 1629 2019-11-12 Approved