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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1626
Database ID: 330
Record Series Title: LONGEVITY PAYROLL PRINT-OUT, ROSTER RECORDS, PAYROLL REGISTERS, AND LONGEVITY PAYROLL REGISTERS. Record series is no longer generated by agency since Edison came on line in Sep 2008. Retiring RDA in September 2073.
Record Series Abstract: THE RECORDS INCLUDE MONTHLY REPORTS & ROSTERS USED TO AUDIT PAYROLL HISTORY AND LONGEVITY FROM DEC 1974-SEP 2008
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: THE RECORDS ARE IMAGED ON MICRIFICHE AND SHOULD BE MAINTAINED FOR 65 YEARS.
Total Retention: 65 Years 0 Months
Retention End Action: Destroy
Disposition Notes: STORED ON MICROFICHE WITHIN AGENCY AND SHOULD BE KEPT BEYOND THE POINT A STATE EMPLOYEE REQUESTS RETIREMENT BENEFITS/CREDIT
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 330
Record Location: 312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement: indexed alphabetically and by year.
Media Format Generated:
Media Format Stored: MICROFILM
Date Range: Dec 1974 - Sep 2008
Annual Accumulation: This record series not produced anymore.
Current Volume: Approx. 470,000 sheets of microfilm
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 25
Past Year: 300
2 - 5 Years: 600
Over 5 Years: 1500
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 65 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: NA
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Steve Brown
Job Title: Director, Quality Assurance & Records Management
Address 1: 505 Deaderick Street James K. Polk Building
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 6157410668
Email: steve.brown@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-03-2015 No recommended changes.
Tennessee State Libary and Archives: 09-03-2015 No recommended changes.
Comptroller Audit Review: 2015-09-03 We have reviewed RDA 1626 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-01-2015 No longer generated in September 2008 when Edison came on line and currently each agency has access to this data through Edison.
RMD Director Recomendations: 09-22-2015 RDA 1626 is a request to revise an RDA. The retention period will change from one hundred and fifty years to sixty-five years. The records series is no longer generated as agency indicates these records are now generated by Department of Treasury. Recommend approval of request to revise RDA 1626.
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 1626.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
330 1626 2015-10-13 Approved