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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1572
Database ID: 304
Record Series Title: Driver Control Hearing Audio Recordings
Record Series Abstract: Hearings Conducted By The Driver Control Division In Regard To Accident Cases And Other Suspensions, Revocations, And Cancellations.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and stored in cassettes and digital CDs. Records are retained in agency for 5 years and then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 304
Record Location: 1150 Foster Ave. Nashville 37243
File Arrangement: alpha & numeric
Media Format Generated: Electronic
Media Format Stored: Audio Casset Tapes/Digital CD's
Date Range: 2013-current
Annual Accumulation: 750 CDs
Current Volume: 3750 CDs
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Jill Kellogg
Job Title: Forms and Publications Manager, Records Officer
Address 1: 1150 Foster Ave
Address 2:
City: Nashville
Zip: 37243
Phone: 6157434964
Email: jill.kellogg@tn.gov
Agency: Dept. of Safety
Agency Head: David W. Purkey
Director:
Allotment Code: 34901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-04-2018 No recommended changes.
Tennessee State Libary and Archives: 10-04-2018 No recommended changes.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 1572 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-08-2018 Thank you.
RMD Director Recomendations: 10-12-2018 RDA 1572 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1572.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 1572.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
304 1572 2018-10-30 Approved