| Worksheet ID: |
291 |
| Record Location: |
500 Deaderick Street, Andrew Jackson Bldg.
|
| File Arrangement: |
Alphanumeric, Chronological |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1985 - Current |
| Annual Accumulation: |
8 cu. ft. 15GB |
| Current Volume: |
40 cu ft. 80GB |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
15 |
| Past Year: |
10 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 67-5-402
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 Years 0 Months |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 67-5-402
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
FileNet |
| IT-ABC Number: |
DG327 |
| Hardware Description: |
The images are either of Revenue server ag0319006WF513 or ag2219006Wa009, then transferred to FileNet server.
|
| Software Description: |
IBM capture software and IBM Datacap software are used to capture images and data and used to export the images to FileNet.
|
| System Location: |
FileNet servers: ag0375029wc902, ag0375029wc903, ag0375029vb903
|
| Backup Procedures: |
Strategic Technology Solutions (STS) data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North data Center, and then create a weekly back up tape.
|
| Disaster Recovery: |
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours.
|
| Data Migration Description: |
Images are imported into FileNet
|
| Metadata Description: |
Data collected with record is: DIN: 13 Archetype: 3 Acct. ID: 9 Period Begin: 8 Period End: 8 Form type: 3 Doc Amt: 9 Remit Amt: 9 Deposit Date: 8
|
