| Worksheet ID: |
290 |
| Record Location: |
710 James Robertson Parkway, Andrew Johnson Tower, 2nd Floor, Nashville, TN 37243 and LIBRARY Archives |
| File Arrangement: |
Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
2011-Current |
| Annual Accumulation: |
2 CU FT/100 MB |
| Current Volume: |
10 CU FT/700 MB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
1 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Tennessee Hospital Association, Tennessee Hospital Alliance, Researchers and students |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Library and Archives |
| Essential Record Media Type: |
Electronic |
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
TCA 68-11-204 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
JOINT ANNUAL REPORTS OF HOSPITALS AND HEALTH RELATED FACILITIES |
| IT-ABC Number: |
|
| Hardware Description: |
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space |
| Software Description: |
FILESHARE |
| System Location: |
DATA CENTER SOUTH, SMYRNA, TN |
| Backup Procedures: |
Daily, by OIR, following OIR established policy & procedures. File server and database server backups are performed daily by OIR. |
| Disaster Recovery: |
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze |
| Data Migration Description: |
Date migration typically occurs every 5-10 years as advancements are made in technology. |
| Metadata Description: |
The Joint Annual Report system is a multistep process designed to collect required data from seven facility types: Assisted Care Living Facilities, Ambulatory Surgical Treatment Centers, Home Health, Hospice, Hospitals, Nursing Homes, and Outpatient Diagnostic Centers. The facilities can be licensed by both Department of Health and Department of Mental Health. |
