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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1526
Database ID: 286
Record Series Title: LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) CONSTRUCTION DRAWINGS AND SPECIFICATIONS
Record Series Abstract: FILES CONSIST OF ORIGINAL CONSTRUCTION DRAWINGS AND MODIFICATIONS, AS-BUILT DRAWINGS, SPECIFICATIONS AND ADDENDA, AND RELATED DOCUMENTS PERTAINING TO PUBLIC LIBRARY CONSTRUCTION THROUGHOUT THE STATE OF TENNESSEE WITH LSCA (FEDERAL) FUNDS.
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: UPON COMPLETION OF PROJECT
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: PROGRAM ENDED IN 1995 - DOCUMENTS NO LONGER GENERATED. RETAIN ORIGINAL DOCUMENTS PERMANENTLY AT TSLA.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 286
Record Location: TSLA, 403 7th Ave. N., Nashville, TN 37243
File Arrangement: Alpha by geographic location
Media Format Generated: Paper
Media Format Stored: Paper: Oversized (map or blueprint)
Date Range: 1964-1995
Annual Accumulation: 0 - RECORDS NOT GENERATED SINCE 1995.
Current Volume: 6 cubic feet
Record Value: Administrative, Fiscal, Historic, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: TSLA.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent.
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation: Records Retention Schedules for LSTA and LSCA Materials (Institute of Museum and Library Services)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cathi Carmack
Job Title: Director, Archival Technical Services Section
Address 1: Tennessee State Library & Archives
Address 2: 403 7th Ave. N.
City: Nashville
Zip: 37243
Phone: 615-253-3468
Email: cathi.carmack@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Chuck Sherrill
Allotment Code: 30504
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-29-2015 No recommended changes.
Tennessee State Libary and Archives: 10-29-2015 No recommended changes.
Comptroller Audit Review: 2015-10-29 We have reviewed RDA 1526 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-08-2016 Thank you.
RMD Director Recomendations: 02-08-2016 RDA 1526 is a request to revise an RDA. The Abstract, Disposition and worksheet have been updated. The records series is no longer active. The retention period will remain permanent and the format will remain paper. Recommend approval of request to revise RDA 1526.
Signed Form Received: 2016-02-08
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 1526.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
286 1526 2016-02-25 Approved