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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1468
Database ID: 276
Record Series Title: Permit for disinterment and reinternment
Record Series Abstract: Permit for disinterment and reinternment of multiple human remains
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 20 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated in paper and electronic. Electronic documents are printed off and kept in paper. Files are cut off at the end of the calendar year, maintain for 20 years, then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 276
Record Location: 710 James Robertson Pkwy, Vital Records, 1st floor
File Arrangement: Numeric and Alpha
Media Format Generated: Both
Media Format Stored: PAPER
Date Range: 2012 - current
Annual Accumulation: .1 cu ft.
Current Volume: .5 cu ft
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 710 James Robertson Pkwy, Vital Records, 1st floor
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 20 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 68-3-205
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Lois Holt-Cooper
Job Title: Department Records Officer
Address 1: 710 James Robertson Pkwy
Address 2: 6th Floor; Andrew Johnson Tower
City: NASHVILLE
Zip: 37243
Phone: (615) 253-4684
Email: lois.holt-cooper@tn.gov
Agency: Dept. of Health
Agency Head: Commissioner John J. Dreyzehner, MD, MPH, FACOEM
Director: Edward G. Bishop III
Allotment Code: 34320
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-29-2018 Please provide explanation for 5 year retention. Is this considered a Vital record that should be retained longer?
Tennessee State Libary and Archives: 03-29-2018 TSLA concurs in RMD comment.
Comptroller Audit Review: 2018-03-29 Audit concurs with RMD comments.
Agency: 04-06-2018 Thank you. Please change the retention period from five years to 20 years.
RMD Director Recomendations: 04-06-2018 RDA 1468 is a request to revise an RDA. The retention period will change from three years and destroy to twenty years and destroy. The format will remain paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. The agency agreed with the reviewers on increasing the retention period. Recommend approval of request to revise RDA 1468 with the following changes: Total Retention: 20 Years Disposition Notes: Records are generated in paper and electronic. Electronic documents are printed off and kept in paper. Files are cut off at the end of the calendar year, maintain for 20 years, then destroyed by state approved methods. Agency Retention: 20 Years
Signed Form Received: 2018-04-06
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 1468 with following changes: Total Retention: 20 Years Disposition Notes: Records are generated in paper and electronic. Electronic documents are printed off and kept in paper. Files are cut off at the end of the calendar year, maintain for 20 years, then destroyed by state approved methods. Agency Retention: 20 Years
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
276 1468 2018-04-25 Approved with Changes