| Worksheet ID: |
258 |
| Record Location: |
1150 Foster Ave., Cooper Bldg, Nashville, TN; STS Data Center South |
| File Arrangement: |
Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1999 - current |
| Annual Accumulation: |
8 cu. ft. 59 GB |
| Current Volume: |
122 cu. ft. 1000 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
4 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Other Law Enforcement Agencies outside the state |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
|
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
17 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 10-7-504 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
CID_CRM Application for Case Management |
| IT-ABC Number: |
|
| Hardware Description: |
Strategic Technology Solutions (STS) Data Center Server |
| Software Description: |
CID_CRM Application |
| System Location: |
STS Data Center South, Smyrna, TN |
| Backup Procedures: |
Every STS managed server performs a nightly incremental backup to a disk storage device and is replicated to the other datacenter upon completion. Incremental backups are performed every night of the week and are retained for 30 days at each site. On the last Friday of the calendar month, a full backup is taken of every server and that full backup image is kept on disk for 60 days at both data centers. The full backup image is also duplicated to tape for long term storage at Iron Mountain for 7 years. The standard backup window for both incremental and full server backups is between 6pm and 6am central time. |
| Disaster Recovery: |
In the event of data loss at a facility data will be recovered by the State IT Department (STS)or the replicated storage at the alternate facility. |
| Data Migration Description: |
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS. |
| Metadata Description: |
Content Subject, Date Created, Format and Content Size |
