| Worksheet ID: |
2742 |
| Record Location: |
500 Deaderick Street, Andrew Jackson Bldg. |
| File Arrangement: |
Alphanumeric, Chronological |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1989 - Current |
| Annual Accumulation: |
4 cu. ft. 50GB |
| Current Volume: |
20 cu. ft. 260GB |
| Record Value: |
Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
40 |
| Past Year: |
40 |
| 2 - 5 Years: |
20 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
500 Deaderick Street, Andrew Jackson Building or Revenue File Server |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 67-5-402 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 Years 0 Months |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 67-5-402 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Revenue File Servers/ TR3 |
| IT-ABC Number: |
|
| Hardware Description: |
Network Attached Storage (NAS). TR3 has an Intel x86 platform. |
| Software Description: |
Servers include Word, Excel, PDF, documents and images. TR3 is a COTS (Commercial Off The Shelf) software package that has been configured to be used by the Tennessee Dept of Revenue to record and support the filing of tax returns, revenue collection, and the enforcement of tax payments. this software is written and supported in VB. Net coding language and highly configurable by utilizing the built in internal configuration utilities. |
| System Location: |
Strategic Technology Solutions (STS) South Data Center hosts the Revenue servers that comply with Statewide and TDOE Electronic Records Policy. |
| Backup Procedures: |
STS data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North Data Center, and then create a weekly back up tape. TR3 data is backed up nightly after batch processing. Transaction log backups occur every 1 hour, 24/7. |
| Disaster Recovery: |
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours. |
| Data Migration Description: |
Data is stored on the file servers with the appropriate file extensions. TR3 Data is housed on SQL Server Database tables. It contains tax account information, taxpayer demographics, collection and payment data, and correspondence to the taxpayer. |
| Metadata Description: |
Documents contain associated meta data captured including file size, related dates, and related entities. TR3Data collected with record is: DIN: 13 Archetype: 3 Acct. ID: 10 Period Begin: 8 Period End: 8 Doc Amt: 9 Remit Amt: 9 Deposit Date: 8 |
