| Worksheet ID: |
2734 |
| Record Location: |
500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243 |
| File Arrangement: |
Docket Number |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Electronic: Text |
| Date Range: |
2013 to current |
| Annual Accumulation: |
102MB |
| Current Volume: |
1.20GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
2 |
| Past Year: |
1 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
On site at the Tennessee Public Utility Commission, Andrew Jackson Building, 500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243 |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
No |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
1 |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
|
| Legal Citation: |
No |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
TPUC Docket Management System |
| IT-ABC Number: |
None |
| Hardware Description: |
Records are stored on a HP ProLiant ML370 G5 server utilizing RAID 5 storage. Access is through XP or Windows 7.0 workstations. |
| Software Description: |
Adobe Acrobat XI is used to produce the record. File is stored on a Windows 2003 file server, NTFS system. Files are indexed in an Access 2010 database an retrieved via HTML. |
| System Location: |
Tennessee Public Utility Commission, Andrew Jackson Building, 500 Deaderick Street, 4th Floor, Nashville, Tennessee 37243 |
| Backup Procedures: |
Records are backed up using the GFS tape rotation scheme. Tape drive is a HP LTO III drive. Records are backed up daily. Tapes are stored on site with at least one daily, one weekly, and all monthly stored off site. |
| Disaster Recovery: |
Either the on site or off site tape would be recovered and the records restored to the site tape would be recovered file server or a new file server. |
| Data Migration Description: |
Records are scanned using industry standard Adobe Acrobat. The Commission will continue to upgrade Adobe as new versions emerge. PDFs can be converted to other formats if necessary. Documents are stored locally but could be migrated to any storage location/medium if required. Indexing databases are maintained in MS Access but will be migrated to SQL Lite if necessary. |
| Metadata Description: |
Meta data collected consists of file names, file creation date, file modify date, Application and PDF format. |
