| Worksheet ID: |
245 |
| Record Location: |
1150 Foster Ave. Nashville |
| File Arrangement: |
alpha & numeric |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Electronic/Film |
| Date Range: |
Microfilm - 1965-02/2015
Microfiche - 12/1977 - 05/27/2010
Document Direct/Mainframe - 01/27/2010 -07/6/2015 |
| Annual Accumulation: |
0 |
| Current Volume: |
20210 rolls of microfilm, 221000 sheets of microfiche, Mainframe 12570 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1000 |
| Past Year: |
12000 |
| 2 - 5 Years: |
32000 |
| Over 5 Years:
|
32000 |
|
| Data Update Frequency: |
|
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Public, Courts, Law Enforcement, and other state's Driver Motor Vehicle offices. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original kept in agency, copy is kept at State Records Center. |
| Essential Record Media Type: |
Microfilm |
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. 55-25-101 through 55-25-112
The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994
T.C.A. §10-7-504(o)
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
|
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Convert to Microfilm |
| Legal Citation: |
T.C.A. 55-25-101 through 55-25-112
The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994
T.C.A. §10-7-504(o) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Document Direct |
| IT-ABC Number: |
|
| Hardware Description: |
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS) |
| Software Description: |
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
|
| System Location: |
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers |
| Backup Procedures: |
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy |
| Disaster Recovery: |
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy |
| Data Migration Description: |
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS |
| Metadata Description: |
File Type: Text indexing for direction to the microfilm and microfiche. |
