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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1320
Database ID: 235
Record Series Title: CLOSED LAWSUITS
Record Series Abstract: This record series contains records pertaining to the lawsuit including, but not limited to, the complaint and subsequent pleadings, memoranda, correspondence, affidavits, consent orders, final orders, notice of hearing and charges, subpoenas, investigative reports, discovery, attorney work papers, exhibits, pleadings, settlement documents, offender files and transcripts.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut Off After Final Disposition Of Legal Proceedings.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Record series is cut off after the final disposition of legal proceedings. Records will be maintained in agency for the life of the retention. At the end of their retention records will be destroyed according to State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 235
Record Location: 320 6th Avenue North, 6th Floor, Nashville, Tn 37243, 6404 Centennial Blvd, Nashville, Tn 37209
File Arrangement: Alpha and Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1983 and current
Annual Accumulation: 10 cu. ft.
Current Volume: 70 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 2
2 - 5 Years: 2
Over 5 Years: 1
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 YEARS
Agency Retention - Years Active: 2 Years
Agency Retention - Years Inactive: 3 Years
Records Center Retention Period: 0 Years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director of Records
Address 1: 320 6th Avenue North, Nashville, TN 37243
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: joyce.carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: COMMISSIONER TONY PARKER
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-16-2018 No recommended changes.
Tennessee State Libary and Archives: 08-16-2018 No recommended changes.
Comptroller Audit Review: 2018-08-17 We have reviewed RDA 1320 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-27-2018 TDOC Concurs
RMD Director Recomendations: 10-12-2018 RDA 1320 is a request to revise an RDA. The retention period will change from one year to five years and destroy. The format will be paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1320.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 1320.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
235 1320 2018-10-30 Approved