| Worksheet ID: |
2339 |
| Record Location: |
Paper records are kept at 310 Great Circle Road in file rooms on 4 east and 4 west along with staff workstations.
Electronic Records are kept in Edison where applicable and STS Server located at Data Center South |
| File Arrangement: |
alpha numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2017 to present; with the exception of records on lit hold
|
| Annual Accumulation: |
425 Cubic Feet
20GB |
| Current Volume: |
1000 Cubic Feet.
800GB |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
300 |
| Past Year: |
1000 |
| 2 - 5 Years: |
2000 |
| Over 5 Years:
|
2000 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original and duplicate stored in agency in separate locations. Electronic records are stored by Strategic Technology Solutions at Data Center South. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
no |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
1 |
| Agency Retention - Years Inactive: |
9 |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
45 CFR §155.1210
42 CFR 431.17 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Strategic Technology Solutions at the Data Center South. |
| IT-ABC Number: |
|
| Hardware Description: |
Strategic Technology Solutions at the Data Center South. |
| Software Description: |
If stored on the State's Edison System the software is maintained by the STS/Edison team.
Strategic Technology Solutions at the Data Center South. |
| System Location: |
Division of TennCare Budget Fiscal Administrative Records are stored by Strategic Technology Solutions at the Data Center South.
|
| Backup Procedures: |
Division of TennCare Budget Fiscal Administrative Records backup procedures are maintained by Strategic Technology Solutions at the Data Center South.
|
| Disaster Recovery: |
Division of TennCare Budget Fiscal Administrative Records disaster recovery procedures are maintained by Strategic Technology Solutions at the Data Center South.
|
| Data Migration Description: |
Bureau of TennCare Budget Fiscal Administrative Records are stored by Strategic Technology Solutions at the Data Center South with data migration procedures maintained by the STS Team
|
| Metadata Description: |
Date, file name, file type |
