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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
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RDA Details
RDA
RDA: 11137
Database ID: 2324
Record Series Title: Overturned Personnel Actions
Record Series Abstract: Records related to personnel actions by agencies that have been overturned by the Tennessee Department of Human Resources. The records consist of the decision letter, correspondence, and supporting documentation on dismissals and suspensions.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for seven (7) years; then destroy by state-approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2324
Record Location: 312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2000 to present
Annual Accumulation: less than 1 cubic foot
Current Volume: 15 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 2
Over 5 Years: 1
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 7 years
Agency Retention - Years Active: 7 years
Agency Retention - Years Inactive: n/a
Records Center Retention Period: n/a
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sheila Marchman
Job Title: Director of Agency Resource Center; TN Dept of Human Resources
Address 1: 505 Deaderick Street James K. Polk Building
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-2087
Email: sheila.marchman@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown, DOHR Director of Records Management
Allotment Code: 31901
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 02-15-2018 No recommended changes.
Tennessee State Libary and Archives: 02-15-2018 No recommended changes.
Comptroller Audit Review: 2018-02-15 We have reviewed RDA 11137 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-24-2018 No additional comments.
RMD Director Recomendations: 09-25-2018 RDA 11137 is a request to revise an RDA. The retention period will change from fifteen years to seven years and destroy. The format will remain paper. The Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 11137.
Signed Form Received: 2018-09-24
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 11137.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2029 11137 2015-10-13 Approved
2324 11137 2018-10-30 Approved