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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11250
Database ID: 2318
Record Series Title: Administrative Case Notes Documenting Records Under Court Ordered Seal
Record Series Abstract: These records include administrative case notes documenting the description of all records sealed by court order, an explanation of the purpose and usage of all records sealed by court order prior to their record cut-off date, and the final disposition of all cases containing sealed records. These records also include a copy of the court order imposing the seal.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: cut off when the files are dismissed, fully adjudicated and no longer subject to any appeal or they are terminated or otherwise resolved.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: These case notes document records kept in ID 2307. Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Paper records shall be stored in the AG's office. Electronic records shall be kept in storage that is maintained or approved by the AG's Office.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2319
Record Location: John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
File Arrangement: Numeric
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2017 - Current
Annual Accumulation: 1 cu ft. >1 gigabyte
Current Volume: 1 cu ft. 1 gigabyte
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 999
Past Year: 999
2 - 5 Years: 999
Over 5 Years: 999
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies: N/A
Essential Record: Yes - Original
Essential Record Stored: John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
Essential Record Media Type: Electronic
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Paper records shall be stored in the AG's office. Electronic records shall be kept in storage that is maintained or approved by the AG's Office. Retain 5 years, then may be destroyed by the Attorney General's Office only.
Agency Retention - Years Active: See above
Agency Retention - Years Inactive: Up to 5 years
Records Center Retention Period: These records may not be stored or destroyed by any entity other than the Attorney General’s Office.
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 71-5-183 (b)(2)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: AG-VNX5200
IT-ABC Number: N/A
Hardware Description: EMC VNX5200 SAN and Cisco UCS servers.
Software Description: Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops.
System Location: The Production SAN is located at STS Data Center South
Backup Procedures: Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery.
Disaster Recovery: Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North.
Data Migration Description: All data will be migrated or restored using our EMC Avamar solution.
Metadata Description: File name, type, date and time.
Contact Information
Contact Name: Christine Stoll-Bellavia
Job Title: Records Officer
Address 1: 500 Charlotte Avenue
Address 2:
City: Nashville
Zip: 37243
Phone: 6155327403
Email: christine.stoll-bellavia@ag.tn.gov
Agency: Attorney General's Office
Agency Head: Attorney General, Herbert H. Slatery III
Director: Jay Dickerson
Allotment Code: 303.01
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-10-2017 No recommended changes.
Tennessee State Libary and Archives: 08-10-2017 No recommended changes.
Comptroller Audit Review: 2017-08-10 We have reviewed RDA 11250 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-15-2017 No further comment. Thank you.
RMD Director Recomendations: 08-18-2017 RDA 11250 is a request to create and RDA. The retention period will be five years and destroy. the format will be paper/electronic. Recommend approval of request to create RDA 11250.
Signed Form Received: 2017-08-18
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 11250.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2318 11250 2017-09-07 Approved