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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11246
Database ID: 2314
Record Series Title: Citizen Communications
Record Series Abstract: These records include, but are not limited to, correspondence and other communications from or to individuals who contact the Attorney General’s Office with public inquiries, comments, complaints or requests for records and the relevant responses. The records may contain confidential information.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: These records are cut off when the response is done or a determination has been made not to respond.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General’s Office.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2315
Record Location: John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
File Arrangement: Alpha and Numeric
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2004 - current
Annual Accumulation: 1 cu ft. 1 Gigabyte
Current Volume: 8 cu ft. 133 gigabyte
Record Value: Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 360
2 - 5 Years: 360
Over 5 Years: 360
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Other State and Federal Law Enforcement Agencies
Essential Record: Yes - Original
Essential Record Stored: John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210.
Essential Record Media Type: Electronic
Confidential: Yes
Confidential Legal Citation: Tenn. Code Ann. § 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: AS long as active; Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability.
Agency Retention - Years Active: See Above
Agency Retention - Years Inactive: 5 Years
Records Center Retention Period: Up to 5 years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: AG-VNX5200
IT-ABC Number: N/A
Hardware Description: EMC VNX5200 SAN and Cisco UCS servers.
Software Description: Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops.
System Location: The Production SAN is located at STS Data Center South.
Backup Procedures: Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery.
Disaster Recovery: Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North.
Data Migration Description: All data will be migrated or restored using our EMC Avamar solution.
Metadata Description: File name, type, date and time.
Contact Information
Contact Name: Christine Stoll-Bellavia
Job Title: Records Officer
Address 1: 500 Charlotte Avenue
Address 2:
City: Nashville
Zip: 37243
Phone: 6155327403
Email: christine.stoll-bellavia@ag.tn.gov
Agency: Attorney General's Office
Agency Head: Attorney General, Herbert H. Slatery III
Director: Jay Dickerson
Allotment Code: 303.01
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-10-2017 No recommended changes.
Tennessee State Libary and Archives: 08-10-2017 No recommended changes.
Comptroller Audit Review: 2017-08-10 We have reviewed RDA 11246 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-15-2017 No further comment. Thank you.
RMD Director Recomendations: 08-18-2017 RDA 11246 is a request to create and RDA. The retention period will be five years and destroy. the format will be paper/electronic. Recommend approval of request to create RDA 11246.
Signed Form Received: 2017-08-18
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 11246.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2314 11246 2017-09-07 Approved