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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11232
Database ID: 2305
Record Series Title: Board of Law Examiners (BLE) Exam Essay Answers
Record Series Abstract: Record series includes essay answers (blue book) of each examinee to the bar exam questions.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After release of exam grades.
Total Retention: 2 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Paper records are generated for the grading assistants to read and once scored, are never accessed again prior to destruction. Exam essay answers will be securely stored at Richards and Richards for 2 years after the exam grades are released and then destroyed by State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2306
Record Location: 511 Union Street, Suite 525, Nashville, TN 37219 and Richards and Richards, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: July 2015 - February 2017
Annual Accumulation: Approximately 5 cubic feet
Current Volume: 20 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Richards and Richards
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: Tenn. Sup. Ct. R. 7, Sec. 12.11
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 2 years
Final Disposition after Retention Expires:
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Ceesha Lofton
Job Title: Legal Project Assistant / Records Officer
Address 1: Nashville City Center, Suite 600
Address 2: 511 Union Street
City: Nashville
Zip: 37219
Phone: 615-741-2687
Email: Ceesha.Lofton@tncourts.gov
Agency: Administrative Office of the Courts
Agency Head: Deborah Taylor Tate
Director: Lisa Perlen
Allotment Code: 30201
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-10-2017 No Recommended Changes.
Tennessee State Libary and Archives: 08-10-2017 No recommended changes.
Comptroller Audit Review: 2017-08-10 We have reviewed RDA 11232 from an audit standpoint. We recommend changing the retention period to 5 years, and the audit requirement to ‘State’.
Agency: 08-11-2017 The Board of Law Examiners RDA for exam essay answers specifies a two-year retention period as instructed by the Justices of the Tennessee Supreme Court and memorialized in a letter from Chief Justice Jeffrey S. Bivins dated July 11, 2017, which was submitted with our RDA application.
RMD Director Recomendations: 08-25-2017 RDA 11232 is a request to create an RDA. The requested retention period is “two years and destroy.” The format will be paper. The Comptroller’s Audit Division is recommending that the Retention Period be changed to five years and the Audit Requirements to State. The Administrative Office of the Courts replied that the TN Supreme Court has specified that the retention period should be two years. Recommend approval of RDA 11232 with a two year and destroy retention period. Recommend the following change: Audit Requirements: State
Signed Form Received: 2017-08-14
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 11232 with the changes as per Directors Comments. Recommend approval of RDA 11232 with a two year and destroy retention period. Recommend the following change: Audit Requirements: State
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2305 11232 2017-09-07 Approved