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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11229
Database ID: 2289
Record Series Title: Supplemental Pay Plans
Record Series Abstract: Documents pertaining to the development, review, approval, distribution, and pay-out of the incentive plan for TRICOR. Documents include completed staff acknowledgement forms, quarterly results submitted to staff, and documents included in the yearly review submitted for approval by the Chief Executive Officer and TRICOR Board of Directors.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are generated in both electronic and paper format; are cut-off at the end of each fiscal year. Paper records may be scanned to electronic format at cut-off and destroyed after verification for completeness and accuracy. Records are maintained in agency a total of 5 years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2290
Record Location: TRICOR Central Office, Weiland Workforce Development Center, 6185 Cockrill Bend Circle, Nashville, TN 37209
File Arrangement: by fiscal year
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2008 - current
Annual Accumulation: 1.0 cf and .001 gb
Current Volume: 17 cf and .009 gb
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 20
2 - 5 Years: 25
Over 5 Years: 25
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies: n/a
Essential Record: No
Essential Record Stored: n/a
Essential Record Media Type:
Confidential: No
Confidential Legal Citation: n/a
Media Recommendation: Current Format
Media Recommendation Other: n/a
Agency Retention: 5 years
Agency Retention - Years Active: 1
Agency Retention - Years Inactive: 4
Records Center Retention Period: n/a
Final Disposition after Retention Expires: Destroy
Legal Citation: n/a
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: ag03sdcwf00522
IT-ABC Number: n/a
Hardware Description: shared data storage server STS South Data Center
Software Description: MS Excel
System Location: STS Data Center South
Backup Procedures: STS standard daily incremental or complete back-up procedure
Disaster Recovery: STS standard recovery for shared storage servers
Data Migration Description: TRICOR does not have procedures in place but follows STS plans & procedures
Metadata Description: Properties: Size, Title, Tags, Comments, Template, Status, Categories, Subject, Hyperlink Base, Company (TRICOR-State of Tennessee) Related Dates: Last Modified, Created, Last Printed Related People: Manager, Author, Last Modified By Related Documents: Open File Location, Edit Links to Files
Contact Information
Contact Name: Renea Vaughn
Job Title: Executive Assistant
Address 1: 6185 Cockrill Bend Circle
Address 2:
City: Nashville
Zip: 37209
Phone: 615-253-4908
Email: renea.vaughn@tn.gov
Agency: TRICOR
Agency Head: David Hart
Director: Julie Perrey
Allotment Code: 316.08
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-24-2018 No recommended changes
Tennessee State Libary and Archives: 08-31-2018 No recommended changes.
Comptroller Audit Review: 2018-09-07 We have reviewed RDA 11229 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-28-2018 Agency requests that Records Management unlocks RDA 11229, Supplemental Pay Plans, for correction. Thank you!!
RMD Director Recomendations: 09-04-2018 RDA 11229 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11229.
Signed Form Received: 2018-08-28
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 11229.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2289 11229 2018-10-30 Approved