| Worksheet ID: |
2269 |
| Record Location: |
Austin Peay State University Office of Legal Affairs |
| File Arrangement: |
Alpha/Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
Current |
| Annual Accumulation: |
2 cu ft 1gb |
| Current Volume: |
10 cu ft 5gb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
5 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
7 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
apmyfs1.apsu.edu. |
| IT-ABC Number: |
N/A |
| Hardware Description: |
vmware virtual file share server |
| Software Description: |
Windows file share |
| System Location: |
on-campus data server |
| Backup Procedures: |
There is an on campus-back up server as well as a disaster recovery location at the TBR building in Smryna. Commvault is used to create digital backups of files |
| Disaster Recovery: |
There is a disaster recovery location at the TBR building in Smryna. |
| Data Migration Description: |
Migrate to Vmware or ECM |
| Metadata Description: |
File name, file type, date modified, etc |
