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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1677
Database ID: 2240
Record Series Title: Original Public and Private Acts for the State of Tennessee, Resolutions, and Original Ratification of Acts
Record Series Abstract: The Original Public and Private Acts for the State of Tennessee, including Resolutions, as passed by the General Assembly and original Ratification of Acts
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After each General Assembly adjourns a bound edition of Public and Private Acts is published
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Upon publication of bound edition of Public and Private Acts, paper record is transferred to the Tennessee State Library and Archives unbound, in original loose-leaf form. These records are maintained permanently. Scanned image records are maintained permanently in the Office of the Secretary of State.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2242
Record Location: 312 Rosa L. Parks Avenue 8th Floor
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper/Electronic
Date Range: 1796 - current
Annual Accumulation: 5.12 cu ft. / 0.1 GB
Current Volume: 10.24 cu ft. / 0.25 GB
Record Value: Administrative, Fiscal, Historic, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 312 Rosa L. Parks Ave.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 0 years
Agency Retention - Years Active: 0
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation: T.C.A.3-2-106
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: IE1819008WN001
IT-ABC Number:
Hardware Description: HP SAN/NAS, HP DL Servers
Software Description: Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location: TN Tower, 7th Floor Server Room – Replicated to Secretary of State Disaster Recovery Site
Backup Procedures: Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
Disaster Recovery: In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description: The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Metadata Description: Content Subject, Date Created, Format and Content Size
Contact Information
Contact Name: Cody Ryan York
Job Title: Director of Publications
Address 1: 312 Rosa L. Parks Avenue
Address 2: 8th floor
City: Nashville
Zip: 37243
Phone: 615-741-2650
Email: Cody.York@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director:
Allotment Code: 30501
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 03-09-2017 No recommended changes.
Tennessee State Libary and Archives: 03-09-2017 No recommended changes.
Comptroller Audit Review: 2017-03-09 We have reviewed RDA 1677 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-10-2017 Thank you.
RMD Director Recomendations: 03-10-2017 RDA 1677 is a request to revise an RDA. The retention period will remain permanent and the format will remain paper/electronic. The Title, Abstract, and Worksheet have been updated. Recommend approval of request to revise RDA 1677.
Signed Form Received: 2017-03-10
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 1677.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
358 1677 2014-12-02 Approved
2240 1677 2017-03-28 Approved