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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11209
Database ID: 2234
Record Series Title: Fantasy Sports Annual Audits
Record Series Abstract: All licensed fantasy sports operators contract annually with a third party to perform an independent audit, consistent with the attestation standards established by the American Institute of Certified Public Accountants, to ensure compliance with this part. Upon completion of the audit, the audit report shall be submitted to the secretary of state for examination and inspection. These records shall be confidential and shall not be open to public inspection pursuant to title 10, chapter 7.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Once operator has ceased conducting business in the state.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are submitted in paper and digital format. Any records in digital format will be converted to paper format. Records will be maintained for five years after operator has ceased conducting business in the state. After retention ends records will be destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2236
Record Location: 312 Rosa L. Parks Ave.
File Arrangement: Business Name
Media Format Generated: Both
Media Format Stored: Paper: Sheet
Date Range: 2016 to current
Annual Accumulation: .5 cu. ft.
Current Volume: .5 cu.ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 20
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: TCA 47-18-1604(a)(2)
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 47-18-1604(a)(2)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Mary Beth Thomas
Job Title: General Counsel
Address 1: 312 Rosa L. Parks Ave.
Address 2:
City: Nashville
Zip: 37243
Phone: 615-741-2819
Email: Mary.Beth.Thomas@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director:
Allotment Code: 30501
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-02-2017 No recommended changes.
Tennessee State Libary and Archives: 03-03-2017 No recommended changes.
Comptroller Audit Review: 2017-03-06 We have reviewed RDA 11209 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-06-2017 Thank you.
RMD Director Recomendations: 03-10-2017 RDA 11209 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11209.
Signed Form Received: 2017-03-10
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 11209
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2234 11209 2017-03-28 Approved