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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1210
Database ID: 218
Record Series Title: Internal Revenue Service Records Requested
Record Series Abstract: Copies of Internal Revenue Service (IRS) records requested containing confidential taxpayer information. Copies of federal records are destroyed after usefulness ends pursuant to federal IRS Publication 1075. Copies of federal records are requested via web portal and tracked within the Department of Revenue using federal data control sheets maintained in RDA 1202.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When copies of federal records are returned to Internal Audit.
Total Retention: 1 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Copies of federal records no longer needed by the Department of Revenue are destroyed each calendar year pursuant to federal IRS Publication 1075.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 218
Record Location: 500 Deaderick Street, 11th floor
File Arrangement: Numerical, Chronological
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2012 - Current
Annual Accumulation: 2 cu. ft.
Current Volume: 12 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: Federal
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: IRS Publication 1075
Media Recommendation:
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: IRS Publication 1075
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Caroline D Lansdell
Job Title: Revenue Processing Assistant Director
Address 1: 500 Deaderick Street
Address 2:
City: Nashville
Zip: 37242
Phone: 615-253-0099
Email: caroline.lansdell@tn.gov
Agency: Dept. of Revenue
Agency Head: David Gerregano
Director: Yvonne Holbert
Allotment Code: 34713
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-15-2018 No recommended changes.
Tennessee State Libary and Archives: 03-16-2018 No recommended changes.
Comptroller Audit Review: 2018-03-20 We have reviewed RDA 1210 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-21-2018 Agency Concurs.
RMD Director Recomendations: 04-02-2018 RDA 1210 is a request to revise an RDA. The retention period will change from three years and destroy to one year and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 1210.
Signed Form Received: 2018-04-02
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 1210.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
218 1210 2018-04-25 Approved