| Worksheet ID: |
189 |
| Record Location: |
State of Tennessee North Data Center and State of Tennessee South Data Center S |
| File Arrangement: |
Document Locator Number assigned in TN-BEAR. |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1980 to current |
| Annual Accumulation: |
Less than .5 cu. ft.
Less than 10 mb |
| Current Volume: |
2 cu. ft.
140 mb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
60 |
| 2 - 5 Years: |
180 |
| Over 5 Years:
|
60 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Original Record stored in STREAM.
Copies maintained in TN-BEAR database. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
TCA 12-2-108
TCA 10-7-303(e) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
TN- Bear |
| IT-ABC Number: |
N/A |
| Hardware Description: |
The virtual servers are hosted on Hyper-V servers and the data is stored on a storage array. |
| Software Description: |
The TN-BEAR application is a .NET application with a MS SQL Server data store. |
| System Location: |
All records are stored in the State Data Center. |
| Backup Procedures: |
The transaction logs are backed up every five minutes, an incremental database backup hourly, and a full database backup daily to the storage array.
The storage array is replicated to a replica array.
Rapid Recovery backs up the storage volume and is replicated to a replica core.
The replica core is written to disk and then written to tape.
The Tape is sent to an off-site storage facility. |
| Disaster Recovery: |
The database will be recovered from the most viable media “closest” to database server. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
(Varies according to individual RDA should include Content Subject, Date Created, Format and Content Size) |
