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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1010
Database ID: 163
Record Series Title: VISIBLE EMISSIONS TRAINING
Record Series Abstract: Records of participants of the required training to comply with EPA regulations for the Evaluator of Visible Air Pollution Emissions. The validation of participants from the schools approved to train. (Ex: Rock crusher operational equipment). Registration for TN Visible Emissions Certification (CN-0736), APC Smoke School Training (CN-0737, and Certificate of Achievement--Evaluator of Visible Air Pollution Emissions (CN-0739). copies of pass/fail, initial certification certificate, receipts for each attendee, summary report from each school. Required training is every 6 months.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain: Maintain record 5 years, then destroy. Retention reduced.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are to be stored in paper format in agency for five years and then destroyed. EPA records Schedule 211 advises records retention of five years. This reduces the previous retention period of twenty-five years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 163
Record Location: 15th Floor, Wm. R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue, Nashville,TN 37243.
File Arrangement: Alpha-Nummeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1989 to 2013
Annual Accumulation: 1 cubic feet
Current Volume: 20 cubic feet
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 5
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: EPA Records Schedule 211
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: TDEC Records Officer
Address 1: 10th Floor, WRS TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 6157418894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Michelle Walker
Allotment Code: 327.31
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-10-2014 Disposition needs to include information about storage and end action of records.
Tennessee State Libary and Archives: 05-12-2014 TSLA concurs with RMD comments.
Comptroller Audit Review: 2014-05-23 Awaiting the completion of information requested by RMD.
Agency: 07-08-2014 Records are stored in agency and destroyed at the end of the retention period of 5 years. This will reduce the retention from 25 years.
RMD Director Recomendations: 07-28-2014 RDA 1010 is a request to revise an RDA. The retention period will be reduced from twenty-five years to five years. The reduction matches the Federal recommendation found in EPA Records Schedule 211. Agency provided information requested by reviewers to be incorporated in Disposition notes. Recommend approval of RDA 1010 with the following change: Disposition Notes: Records are to be stored in paper format in agency for five years and then destroyed. EPA records Schedule 211 advises records retention of five years. This reduces the previous retention period of twenty-five years.
Signed Form Received: 2014-07-24
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 1010 with the following change: Disposition Notes: Records are to be stored in paper format in agency for five years and then destroyed. EPA records Schedule 211 advises records retention of five years. This reduces the previous retention period of twenty-five years.
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
163 1010 2014-09-10 Approved with Changes