| Worksheet ID: |
132 |
| Record Location: |
500 Deaderick Street, Andrew Jackson Bldg.
|
| File Arrangement: |
Alphanumeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic/Film |
| Date Range: |
1980 - Current |
| Annual Accumulation: |
12 cu. ft., 6 GB, 4 rolls |
| Current Volume: |
265 cu. ft., 131 GB, 80 rolls |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
15 |
| 2 - 5 Years: |
10 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Internal Revenue Service
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
500 Deaderick Street, Andrew Jackson Building or Revenue File Server |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 67-1-1702 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
20 Years 0 Months |
| Agency Retention - Years Active: |
20 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
YES, TCA 67-1-1702 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Revenue File Servers |
| IT-ABC Number: |
|
| Hardware Description: |
Network Attached Storage (NAS)
|
| Software Description: |
Word, Excel, PDF, documents and images
|
| System Location: |
Strategic Technology Solutions (STS) South Data Center hosts the Revenue servers that comply with Statewide and TDOE Electronic Records Policy.
|
| Backup Procedures: |
STS data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North Data Center, and then create a weekly back up tape.
|
| Disaster Recovery: |
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours.
|
| Data Migration Description: |
Data is stored on the file servers with the appropriate file extensions.
|
| Metadata Description: |
Documents contain associated meta data captured including file size, related dates, and related entities.
|
