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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 909
Database ID: 129
Record Series Title: Laboratory Case File- Drug Analysis
Record Series Abstract: Records Series includes, but is not limited to request for Examination Forms, TBI Laboratory Drug Reversal Worksheet, Laboratory Report, and any information generated by Forensic Scientists.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. § 40-2-101.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. § 40-2-101 and kept for five years, then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 129
Record Location: Tennessee Bureau of Investigation Headquarters 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2002 - Current
Annual Accumulation: Approximately 200 cubic feet;
Current Volume: 1000 cubic ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 100
Past Year: 100
2 - 5 Years: 100
Over 5 Years: 100
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Submitting agency, District Attorney General Office. We have a policy in place and only share this information with them if asked.
Essential Record: Yes - Original
Essential Record Stored: Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: Tenn. Code Ann. § 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 10-7-504, Tenn. Code Ann. § 40-2-101
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Software Description:
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Backup Procedures:
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Data Migration Description:
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Contact Information
Contact Name: Amber Young
Job Title: ASA III
Address 1: 901 R.S. Gass Blvd.
Address 2:
City: Nashville
Zip: 37216
Phone: 615-744-4084
Email: amber.young@tn.gov
Agency: TN Bureau of Investigation
Agency Head: Mark Gwyn
Director: Jason Locke
Allotment Code: 34800
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-10-2017 No recommended changes.
Tennessee State Libary and Archives: 08-10-2017 No recommended changes.
Comptroller Audit Review: 2017-08-10 We have reviewed RDA 909 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-14-2017 Agency Concurs
RMD Director Recomendations: 08-23-2017 RDA 909 is a request to revise an RDA. The retention period will change from eight years to five years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 909.
Signed Form Received: 2017-08-22
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 909.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
129 909 2017-09-07 Approved