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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 904
Database ID: 127
Record Series Title: Service of Process Files
Record Series Abstract: Files consist of copies of letters, copies of summons and receipts for certified mail from service of process which is served on an insurance company for any type of lawsuit.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and maintained in paper format. Files are cutoff at the end of the calendar year. Records may be maintained in agency or at the State Records Center for five years. Five years after the cutoff date, the records will be destroyed according to state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 127
Record Location: 500 James Robertson Parkway, Davy Crockett Tower, Nashville, TN 37243
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1969- current
Annual Accumulation: 6 cu. ft.
Current Volume: 65 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: In agency and State Records Center
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A 10-7-504(a)(29)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Susan J. Page
Job Title: Records Officer
Address 1: 500 James Robertson Parkway
Address 2: Davy Crockett Tower
City: Nashville
Zip: 37243
Phone: 6152538397
Email: Susan.J.Page@tn.gov
Agency: Dept. of Commerce and Insurance
Agency Head: Hodgen M. Mainda
Director: Trey Hancock
Allotment Code: 33502
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-03-2019 No recommended changes.
Tennessee State Libary and Archives: 10-04-2019 No recommended changes.
Comptroller Audit Review: 2019-10-11 We have reviewed RDA 904 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-11-2019 Commerce and Insurance concurs with no recommended changes.
RMD Director Recomendations: 10-18-2019 RDA 904 is a request to revise an RDA. The retention period will change from ten years and destroy to five years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 904.
Signed Form Received: 2019-10-17
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 904.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
127 904 2019-11-12 Approved